Welcome to the Scheduler introduction video. This is one of a series of videos
that provides an overview of the tools created for students to assist them with
academic degree planning.
Scheduler is an Expedia-style tool that helps you to
more easily and efficiently generate a workable schedule each semester. The tool
scans all available sections of the courses in your plan for the upcoming
term and provides you with options based on class offerings and your availability.
You can block out times you cannot take classes for such things as family
obligations, an immovable work scheduled, practice times, etc. so you'll only see
the schedules that will work for you.
Step 1: Prepare iGPS Plan for Scheduler
Make sure your iGPS Plan is fully populated with courses and back-up
courses for the upcoming term.
Step 2: Notice when you can access Scheduler
When your campus's schedule of classes for the upcoming term is available,
a Build Schedule link will appear at the top of that term. Click on it.
Scheduler will open up and display all the classes you had in your plan (both planned and back-up).
Step 3: Refine your Search Criteria. The selections at the top let
you refine your search criteria. The tool automatically defaults to whatever
options or campus has selected but you can change the criteria by clicking on
"Change" next to the Instruction Modes or Course Status or Sessions.
For example, if you want to see only 100% online classes or other modes of instructions, click
"Change" next to the instruction modes and select 100% online. Iif you want to see
all sections of a course and not just open ones, click "Change" next to the
Course Status and select that option. The sessions like item lets you narrow
your choices down to options such as first or second Eight-Week course.
Step 4: Add breaks to your day. Before you review your class schedule options, add any
necessary breaks to your schedule. These are times during the day that you cannot
(or do not wish to) take classes due to obligations such as work, athletic
practice, family responsibilities, or other commitments.
Keep in mind, that if you add a break one of your courses might not be available at all. If that
happens, the system will warn you. If your break is optional, consider removing it.
if you cannot remove it, you'll need to return to your iGPS Plan
to choose a different class to take. An Important Note: if you have to return to
your iGPS Plan to add new classes, you MUST log out of scheduler and close the
window. If you don't, Scheduler will not re-import your new classes from iGPS
Plan and you'll be stuck.
Step 5: Click on the courses that you're most interested in taking.
Make sure that you've checked the set of courses you're most
interested in. Remember that if you have backup courses
in your Plan, they'll be pulled over as well. De-select them if you want to check
your first-choice courses first.
Step 6: Generate possible schedules by clicking
on the Generate Schedule button. You will see all the possible schedules for your
selected group of courses however if you have conflicts additional warnings might
appear. You can only move forward if you don't encounter any conflicts. If you
have conflicts, you'll either have to resolve them by removing breaks or by
going back to iGPS to plan new course options. For example, the warning above
occurs because HIST-A301 is taught 100% online but that option was not
selected under Instruction Modes. The system will identify the course conflict
for you. If you then click on the options button next to the course in the list
above, you can see why the conflict exists. Step 7: Review your Schedule
options. Click on "View" next to each schedule to see it an expanded calendar
format. The horizontal bars help you see any non-standard classes in your
schedule (such as First-Eight Week classes). You can also choose to compare
multiple schedules in an abbreviated format that lets you see roughly how
they look across the week.
Step 8: Lock in a specific class for a course.
Clicking the lock next to the specific course and class forces all schedules to use that
selection. This is a good way to start to narrow down your options.
Step 9: Allow for time between classes. Another good way to narrow your options is to
use the Class Padding option under "Advanced Options" on the schedules tab.
you can indicate how much time you want between your classes. Keep in mind that
this can also limit the possible schedules that are generated for you so
don't go too wild or you may not find any schedules that work.
Step 10: Narrow down the number of schedules you want to view. One final way
to narrow your choices if you're faced with tens or hundreds of schedules is to
select the Options cog next to a course. This will allow you to only select a few
classes to use engendering a schedule when a course may have numerous options.
Step 11- Favorite some of your Schedules. Once you've generated schedules and
selected one to view you can easily see the next options by using the arrow keys
at the top right. You can also shuffle through different schedules if you find
one or more that you like you can favorite them by choosing the heart.
They will be saved for you you can exit and come back and they'll still be there.
Step 12: Reflect on your Final Choice. Make a schedule or email to your advisor,
yourself, and anyone else you choose.
Just remember, that even after you finalize
your choice and only have one schedule and Scheduler, this doesn't roll you in
your courses. Step 13: Validate your desired schedule., When you click "Validate,"
you will get messages that indicate reasons (missing prerequisites, need for
class permissions, etc.) that you might not be able to schedule specific classes or courses.
These validation messages won't stop you from sending your desired
schedule into your shopping cart. However, they will remind you of any issues that
need to be considered before you can actually register. In the example above,
getting permission to add the class will let you finish the process. You'll be
forewarned, however, about what you'll need to do to successfully complete
registration. When there are only a limited set of seats available in a
class, you will want to go ahead and complete registration and then deal with
any validation issues.
Step 14: Send your Selected Schedule to your shopping cart.
Click on the "Send to shopping cart" button on the top left of this page. You'll be
asked to confirm your decision your courses will be sent to shopping cart
in Student Self-Service and you'll be transferred there to complete your
registration. In the shopping cart you'll see the following screen.
Click the "Import Cart" button to finish bringing your schedule over.
You will be prompted to add each individual course to your shopping cart. This allows you the
opportunity to select the number of credits you want to enroll in. if it is a
variable credit course and to choose to waitlist the course if needed.
Keep adding courses until every you had in your desire schedule has been
moved into your shopping cart.
Step 15: Register once all of your classes are in.
Your Enrollment Shopping Cart and your registration appointment has arrived. you
can double check all the classes in your cart (to make sure they are all still
open) and click "Enroll" to finish registering.
Scheduler is an important tool in class registration,
and academic degree completion
The Office of Completion and Student Success, or OCSS for short, works closely with
advising offices on each campus to assist you with using all the tools